Attendance Cell

Preamble

Professional institutes worldwide face the challenge of ensuring student attendance and participation in regular classes to enhance academic standards. Our experience has shown that consistent class attendance is the strongest indicator of student performance. Our top-performing students, including toppers and distinction holders, maintain attendance above 95%. To uphold these standards and ensure examination eligibility, the university has established an Attendance Cell. This cell systematically monitors student attendance in both theoretical and practical/clinical classes across all constituent colleges and schools, with a primary focus on identifying early signs of absenteeism and academic underperformance.

Objectives

•  To monitor student’s attendance in theory, practical’s and clinics.
• To monitor the proper conduction classes as per university norms.
• To address the student’s grievances regarding attendance.
• To identify and counsel students with less attendance and chronically absent.
• To maintain communication with parents/guardians.
• To maintain and ensure transparency of records.

Composition of the Attendance Cell

Every constituent faculty of the University i.e. Medical, Dental, Ayurveda, Physiotherapy, Homeopathy, Nursing, Engineering, Pharmacy, School of Allied Health Sciences, School of Allied Sciences and Distance & online education each have an Attendance cell unit

Sr no	Name	Designation	Contact number	Mail id (Institutional)
1	Dr Tanvi Jaiswal	Convenor,DMIHER	9561677977	attendance.cell@dmiher.edu.in
2	Dr. Darshana Fulmali	Co-Convenor,JNMC, DMIHER	9921192383	atncelljnmc@dmiher.edu.in
3	Dr.Suvarna Sande	Coconvener, DMMC,DMIHER	9422500336	attendancecell-dmmc@dmiher.edu.in
4	Dr.Rizwan Gilani	Co-Convenor,SPDC, DMIHER	9923986732	rizwan.ortho@dmiher.edu.in
5	Dr. Devyani Dasar	Co-convenor, MGACH&RC, DMIHER	9503630392	devyani.dasar@dmiher.edu.in
6	Dr.Maithili Deshpande	Co-convenor RNPC	9082955722	maithili.deshpande@dmiher.edu.in
7	Madhuri Shambharkar	Co-Convenor, SRMMCON, DMIHER	9403339535	madhuri.chn@dmiher.edu.in
8	Pratibha Wankhede	Co-convenor SMCON,Sawangi	9730870118	Pratibha.wankhede@dmiher.edu.in
9	Minakshi Choudhary	Co-convenor SMCON,Nagpur	9960783139	minakshi.choudhary@dmiher.edu.in
10	Ms.Shital Hajare	Co-Convenor, FEAT, DMIHER	73899343309	shitalh.feat@dmiher.edu.in
11	Ms. Pranita Jirvankar	Co-Convenor, DMCP, DMIHER	9552573346	pranita.pharmacy@dmiher.edu.in
12	Ms. Kajal Mahapure	Co-Convenor, SAHS, DMIHER	9881095098	kajalmahapure.ahs@dmiher.edu.in
13	Dr. Ekta R. Kurhade	Co-Convenor ,SAHS(wana) , DMIHER	9503919956	ekta.kurhade@dmiher.edu.in
14	Chetan Parlikar	Co-convenor SAS, DMIHER	8999921544	chetan.parlikar@dmiher.edu.in
15	Dr Nayan Durbale	Co-Convenor SMHHC and RC	7378484948	attendancecell.smhhcrc@dmiher.edu.in

 

Activities

• Usernames and passwords for parents of First Year students are distributed via bulk SMS, regular mail, and email at the start of the session.

• Daily and monthly attendance is displayed for students to keep track of their records.
• Student’s grievances regarding attendance are addressed.
• Quarterly letters regarding less attendance are sent to Dean, HOD, Mentors and Parents.
• Show cause notice to exam going students for short of attendance is sent 2 months prior to final examinations.
• Detention letters are sent to parents of detained students before final examinations.

Operational Guidelines
The university strictly adheres to the attendance criteria (subject-wise) for eligibility in University examinations which are as follows:

• Theory: Greater than OR equal to 75%
• Practical/Clinics: Greater than OR equal to 80%

(Remaining 20% includes all absence like sickness, other leaves, etc.) The student failing to attain the required progressive attendance in a particular subject is not eligible to appear in University Examinations in that subject.
Nursing criteria as per INC:

• The candidate must have minimum of 80% attendance (irrespective of the kind of absence) in theory and practical in each course of/subject for appearing for examination.
• A candidate must have 100% attendance in each of the practical areas before award of degree.
Policy Guidelines Regarding Leave Of Under Graduate S>

RULES REGARDING DATE OF JOINING AFTER ADMISSION:

• A candidate is expected to join on or before 7 days after the admission procedure. Clause 1 – Prior written permission will be required by the Head of the Institution stating specific reasons; if the candidate wishes to join later than the due period.
• The attendance will not be considered if the student fails to produce the permission letter from the Head of the Institution after joining late.

RULES REGARDING LEAVE APPLICATION ON PERSONAL GROUNDS:

• The University does not provide attendance for leave under personal grounds like family functions, ailment afflicting of family members, health check–ups, the sudden demise of relatives etc. Clause 2 - Under exceptional circumstances, the final authority lies with the Head of the Institution.
• NRI students can be permitted attendance for the period required for visa renewal after producing necessary documents.

RULES REGARDING LEAVE APPLICATION ON MEDICAL GROUNDS:  

• The leave under medical grounds will be considered for a period not exceeding 7 days. However, the leave will only be considered if the medical certificate is duly attested by the Chief Medical Officer or Civil Surgeon, if not from teaching hospitals.
• The leave under surgical grounds/accidents will be considered for a period not exceeding 10 days. However, the leave will only be considered if the Medical Certificate is duly attested by the Chief Medical Officer/Civil Surgeon/Medical superintendent of teaching hospitals after presenting before the Medical Board of AVBRH.
• The Medical Certificate can be produced after the candidate joins or it can be sent via post or email to the attendance cell. Clause 3 - Leaves exceeding the above mentioned period will only be considered under exceptional cases and the authority will strictly lie with the Head of the Institution which in any case shall not exceed to 15% of discretionary power vested with the Head of the Institution.

 RULES REGARDING LEAVE FOR REPRESENTING INSTITUTION IN CONFERENCE/SPORTS/CULTURAL MEET/OTHER EXTRACURRICULAR ACTIVITIES ETC:

• The candidate will be permitted for attendance during the period in which he/she represents the Institute conferences/sports/cultural meets/other extracurricular activities etc, along with the period of travel after the student produces a certificate of attendance/participation.

Contact Details

Dr. Tanvi Jaiswal,
Associate Professor,
Sharad Pawar Dental College
Convener, Attendance Cell, DMIHER(DU)
 attendancecell@dmiher.edu.in